As projects wrap-up and start-up, you may have the challenge of accommodating end-of-project vacations, hiring new team members and reforming teams to best meet the needs of the new project. Teams should be kept together as projects move in and out, but that is not always possible, particularly in some industries. To help you visualize and figure out what new teams will be formed and when or how to best assign your existing teams to new projects, use your laminated scrum-ban-plan board.
- Along one side, write the major Epics for each project that you think may need their own team.
- Along the other side, write the timeline. Depending on the length of your project, increments can be in weeks, months or quarters.
- Use sticky notes for the names of your prospective team members.
- If you need to ensure you have a particular mix of skills on each team, use different colours for different groups of skills, which is what the illustrated example shows.
- If the exercise is to figure out how to assign existing teams to new projects, the color coding could reflect any other parameter, such as identifying a need for new hires, who may need training, etc.
- Like you would do for Release planning, work with your key team members to determine your teams, based on their skills, when they are available and what the project needs.
The above image illustrates a possible result of the team planning exercise.
How do you plan or define your scrum and kanban teams during project ramp-up and ramp-down? What tools do you use? How do they help you visualize what teams you will need?